> ## Documentation Index
> Fetch the complete documentation index at: https://docs.hyperleap.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Tools

> Learn how to use tools to automate your business tasks

Tools are purpose-built No-Code AI interfaces that help you accomplish specific tasks efficiently. Instead of having open-ended conversations, Tools provide structured input forms that:

## Working with Tools

Getting started with Tools is simple and easy

<Steps>
  <Step title="AI-Enable Your Use Case">
    Understand the use cases where you can leverage Generative AI. Explore over 500+ pre-built AI tools for ideas, or start experimenting with your own.
  </Step>

  <Step title="Design Your AI Tool">
    Design your Tool in the AI Studio

    * Create your AI Tool from scratch or import one from the library and customize.
    * Define variable inputs, customize form fields, and connect to a large language model of your choice.
    * Fine tune the Tool parameters.
    * Publish the Tool to a Workspace for collaboration.

          <Card title="Detailed Guide: Create Your First Tool" icon="wand-magic-sparkles" href="/guides/tools/create-tool">
            Learn the step-by-step process of creating and configuring your first tool
          </Card>
  </Step>

  <Step title="Customize With Your Data">
    Configure context using documents, web links, and text content. Set access permissions and share the Tool within a Workspace for collaboration.
  </Step>

  <Step title="Improve Over Time">
    Monitor Tool usage, performance, and outputs. Access feedback logs and metrics to evaluate all runs and make necessary improvements.
  </Step>
</Steps>

## How Tools Work

Understand how Tools work in Hyperleap AI under the hood

<CardGroup cols={2}>
  <Card title="Form Processing" icon="inbox-in">
    The Tool interface collects structured inputs through custom form fields, validating and preparing data for AI processing.
  </Card>

  <Card title="Dynamic Replacement" icon="arrows-rotate">
    User-provided values are dynamically inserted into predefined variables in the tool's template, creating a complete instruction set.
  </Card>

  <Card title="Context Enrichment" icon="database">
    The system incorporates relevant information from attached knowledge Sources, enhancing the Tool's understanding with business context.
  </Card>

  <Card title="AI Generation" icon="microchip">
    The enriched instruction set is processed by our AI engine in Studio, producing standardized outputs based on configured parameters.
  </Card>
</CardGroup>

## Common Use Cases

<CardGroup cols={2}>
  <Card title="Employee Handbook Creator">
    Generate employee handbooks by inputting company policies and industry standards. Creates clear, compliant documentation quickly and easily.
  </Card>

  <Card title="Property Listing Generator">
    Create property listings by entering property features, location data, and amenities, while ensuring consistent quality and compliance.
  </Card>

  <Card title="Automated Blog Pipeline">
    Generate first drafts of blog posts by inputting brand guidelines, target keywords, and topics and quickly manage multiple clients and high content volumes.
  </Card>

  <Card title="Customer Support">
    Create consistent response templates for common customer queries, ensuring brand voice and policy compliance across your support team.
  </Card>
</CardGroup>

## Sharing & Permissions

Tools can be shared with your team through **Workspaces**, with role-based access control to manage what each team member can do.

### Access Levels

<CardGroup cols={2}>
  <Card title="Owner & Admin" icon="shield-halved">
    **Full Control**

    * Edit all tool settings and configuration
    * Delete tools from the workspace
    * Transfer to other workspaces (Owner only)
  </Card>

  <Card title="Contributor" icon="code">
    **Edit Access**

    * Modify tool configuration and parameters
    * Run and test tools
    * Cannot delete or transfer
  </Card>

  <Card title="Reader" icon="glasses">
    **View & Run Only**

    * View all tool settings (read-only)
    * Run tools
    * Cannot make any changes
  </Card>

  <Card title="Guest" icon="eye">
    **Run Only**

    * Can only run tools
    * No access to configuration or settings
  </Card>
</CardGroup>

### Permission Matrix

| Action             | Owner | Admin | Contributor | Reader | Guest |
| ------------------ | ----- | ----- | ----------- | ------ | ----- |
| Run Tool           | ✓     | ✓     | ✓           | ✓      | ✓     |
| View Configuration | ✓     | ✓     | ✓           | ✓      | ✗     |
| Edit/Update        | ✓     | ✓     | ✓           | ✗      | ✗     |
| Delete             | ✓     | ✓     | ✗           | ✗      | ✗     |
| Transfer           | ✓     | ✗     | ✗           | ✗      | ✗     |

### Managing Tool Access

<Steps>
  <Step title="Share to Workspace">
    From your tool's options menu, select **Move to Workspace** to share with your team.
  </Step>

  <Step title="Assign Roles">
    Workspace administrators can assign roles to team members to control their access level.
  </Step>
</Steps>

<Note>
  **Visual Feedback**: Users with limited permissions will see read-only banners, disabled controls, and helpful tooltips explaining permission restrictions.
</Note>

For more details on workspace roles, see [Managing Workspaces](/guides/workspace).

## Troubleshooting

Common issues you might encounter while working with Tools and how to resolve them:

<AccordionGroup>
  <Accordion title="Tool Configuration Issues">
    **Issue**: Tool not producing expected outputs or behaving inconsistently.

    **Solutions**:

    * Review form field configurations and ensure all required fields are properly set up
    * Check if the context Sources are correctly attached and accessible
    * Verify AI model settings (temperature, tokens) match your use case
    * Test the Tool in Studio's preview mode before sharing
  </Accordion>

  <Accordion title="Context Management">
    **Issue**: Tool outputs not reflecting your business context or knowledge base.

    **Solutions**:

    * Ensure all necessary documents are properly uploaded to your Workspace
    * Consider chunking large documents for better processing
    * Use Studio's context preview to verify what information is available to the Tool
  </Accordion>

  <Accordion title="Team Access and Sharing">
    **Issue**: Team members unable to access or use shared Tools.

    **Solutions**:

    * Verify Workspace permissions for team members
    * Check if the Tool is published and visible in the shared Workspace
    * Ensure team members have sufficient credits for Tool usage
    * Review Tool-specific access settings in Studio
  </Accordion>
</AccordionGroup>

## FAQs

<AccordionGroup>
  <Accordion title="How quickly can I create and deploy a new Tool?">
    With our no-code builder and templates, you can create and deploy a custom Tool in minutes. Start with a template or build from scratch.
  </Accordion>

  <Accordion title="Can I customize Tools for different departments or use cases?">
    Yes, Tools are fully customizable for any workflow. Create specific Tools for marketing, HR, sales, or any other team needs.
  </Accordion>
</AccordionGroup>

## Next Steps

<CardGroup cols={2}>
  <Card title="Tools Library" icon="toolbox" href="https://studio.hyperleapai.com/tools/explore">
    Explore our collection of 500+ pre-built Tools for various business operations
  </Card>

  <Card title="Hyperleap AI Studio" icon="browser" href="https://studio.hyperleapai.com">
    Easily create and manage your Tools using our user-friendly web interface, AI Studio.
  </Card>
</CardGroup>

## Need Help?

* Check our [FAQ](/guides/faq)
* Contact [Support](mailto:support@hyperleap.ai)